Online Fax – Why Web Faxing Is Perfect for Small Business Owners

Online fax is simply using your email system and your Internet connection to send and receive all your faxes. It is one form of “cloud computing” which has proven very popular with small business owners. Mainly because web faxing has replaced the traditional old fax machine with a faxing system that is accessible anywhere, anytime.

Moreover, because it is web based it turns any device into a fax machine, opening up a whole wealth of opportunities of how your business can be done. Just imagine, all devices such as laptops, blackberries, smart phones… can be used for faxing as long as they are connected to the web.

For companies or businesses which depend upon faxing to bring in clients, to make sales or to communicate with workers; a faxing service which is available 27/4 can prove very beneficial. For small business owners, this new way of sending your messages can make their companies much more competitive in this “dog eat dog” economic climate.

Perhaps, the main reason why it is the perfect solution for small business owners boils down to cost. First, you must realize with Internet fax start-up costs are minimum – since it is web based there is no need for an extra fax phone line and no need to purchase a fax machine. Plus, you don’t have the monthly costs of paper, inks and toners, which can add up quickly.

It is also much more cheaper than the traditional way of faxing. Monthly charges usually run around $10, but there are much more inexpensive services if you shop around for them. Since each service provider has slightly different rates it does pay to do a little homework now before you sign on the dotted line. Remember, this is an ongoing business expense so any savings can prove very significant over the long term.

For the small business owners, online faxing is also very convenient not only for its ease of use, but also because it is completely scalable for your business. If you should need extra lines, you can instantly upgrade without the costs of extra hardware (phone lines and machines) which will save you extra money.

Another obvious benefit of using this new way of communicating, there is no lost business because of missed faxes from paper jams and busy signals. Your business never has to miss another fax. You can also send multiple faxes to countless individuals at once or simultaneously.

In conclusion, small business owners can save money by using online fax since there are no start-up costs and the monthly charges are relatively cheap. You don’t have the ongoing costs of an extra phone line, nor the costs of inks, toners and paper. Your faxes are available anywhere, anytime. And if your company depends on faxing to bring in new sales or for communicating with clients, using online fax can make your company much more competitive.

For the small business owner, using an online fax service should be at the top of your list. Signing up to these web services is quite painless and since most providers offer 30 Day Trial offers, you can check out the quality of the service at no cost to you or your company. What more can a small business owner ask for in a faxing system?

Identity Theft Threatens Every Small Business

Identity theft has become one of the fastest growing crimes in the United States. Estimates from Javelin Strategy & Research 2012 12.6 million people had their identities stolen in 2012..

Now identity thieves are taking on a new target. The target has more money, is easier to steal larger sums of money and the theft may not be noticed for quite some time. Who is the new target? Small and mid-sized businesses!

A study conducted by the Ponemon Institute found that the number of cybercrime incidents reported increased by 56 percent and the average cost to a mid-sized business now totals $6 million. Included in that estimate is the “direct, indirect, and opportunity costs that resulted from the loss of theft of information, disruption to business operations, revenue loss, and destruction of property, plant and equipment.”

The study goes on to say the time needed to respond to a cyberattack on mid-sized businesses increased from 14 days to 18 days, and the daily cost of responding to cyberattacks has increased from $17,600 to $23,000. Resolving the consequences of a data breach is costly, on average $416,000.

A recent Javelin Strategy & Research Study found that although identity fraud among small businesses had decreased since 2008, they still it at a rate of 4.1 percent in 2010, compared with 3.5 percent of consumers.

Only one in 700 identity thieves ever get caught. Relative to other crimes, identity theft is a low risk and high reward crime. Many identity thieves have turned their attention to small businesses since small business identity theft offers even higher rewards. Philip J. Bland, Javelin’s marketing director states that, “Overall there’s about $8 billion lost in this particular small business market.

The problem is so big the National Association of Secretaries of State formed a Business Identity Theft Task Force to deal with this issue. They recently met in Atlanta, Georgia to discuss small business identity theft prevention strategies and explore safeguards for state business filing systems.

Identity thieves and cybercriminals have moved from larger businesses to small businesses because they don’t have the sophisticated computer network protections, or ability to monitor for criminal activity like larger businesses and corporations. They know small businesses aren’t as aware of the problem or willing to proactively protect their information like larger businesses because the of the added expense.

At risk are their bank accounts, credit card information, and customer and employee information.

Small businesses must take proactive steps to protect against identity theft or risk going out of business from just one incident. They can’t wait or count on government agencies to guard against small business identity theft.

To prevent identity theft, businesses of every size must monitor their bank accounts and credit cards on a daily basis, monitor their Duns File and credit reports looking for unusual activity, and check their state business registration for unauthorized changes.

It is an unfortunate fact; you can’t stop or prevent identity theft. All you can do is catch the breach as quickly as possible and limit the impact on your business. Proactive monitoring efforts now could save your business in the future.